4 Key to an Effective Facility Manager Emergency Plan 

Every facility manager should take the time to prioritize creating an emergency plan – even if there is no immediate danger of a disaster occurring. Developing an emergency plan is rarely something that should be taken lightly, and it can often make the difference between life or death when the unexpected occurs. For this reason, facility managers must rely on pre-determined frameworks to create a baseline for their emergency plan and then modify it to meet facility-specific needs.

Developing an effective facility manager emergency plan requires the assigned manager to complete an in-depth assessment of any facility vulnerabilities, personnel roles, and any needed communications needed to protect resources, operations, or people in a crisis. Once these factors have been accounted for, the facility manager will need to be diligent about documenting the process and communicating it to all facility-wide involved parties.

What Should Be Included in a Facility Manager Emergency Plan?

The overall structure of a facility manager's emergency plan is the most crucial part of the entire document. The way that the priorities are aligned and the order in which actions will be completed is critical. Having any of the required steps in a sequence that does not make sense could create disastrous problems. The best way for facility managers to align their priorities comes from following four key pillars for a successful emergency plan.

1. How Building Occupants are Tracked

When a disaster occurs, the people with a facility should be the primary concern. Unlike material things, people cannot be replaced, and having a system in place to track who was in the building at the time can help provide an accurate headcount or pinpoint anyone that might be missing. While it is essential not to be overbearing or pry too closely into daily activities, implementing a process for checking into and out of the building can help provide accurate counts at all times.

AMS mechanical

2. What Critical Infrastructure or Systems are Present

A facility manager needs to know the basic minimum standards required to accommodate communication, power, water supply, fire protection, and much more when disaster strikes. Any critical infrastructure of systems that can help during a safe evacuation or protect the internal data within the server will need to be accounted for. Taking an inventory to identify all critical infrastructure or systems is vital for success when the unexpected occurs. Ensuring the safety and integrity of these systems should be paramount.

3. How Assets are Being Tracked

Many facilities make the mistake of storing their data internally and not creating hardcopy backups or off-site backups of the information. When a disaster occurs, this information will be critical for restoring operations. If all the data is lost in the disaster, many businesses will need to start back at square one, leading to costly steps to regain ground and, sometimes, leading to the permanent closure of a business altogether.

4. What Actions Should be Taken in an Emergency

Defining the steps to take within an emergency is often one of the most critical pieces of an effective facility manager emergency plan. When a problem occurs, it is common for employees to go into a frenzied mode. Having a dedicated team that can stay levelheaded and follows all outlined steps in an emergency will help mitigate damage and ensure safety remains a priority. From escorting employees out of the building to shutting off water valves, each step should be prioritized and delegated to trustworthy team members.

Engineer wearing safety unifrom and helmet under checking fire alarm emergency system

Why Choose McIntosh Corporation?

Developing and implementing a facility emergency plan is not something to take lightly. It takes experience, time, and focus to complete this task successfully. So, if something like this means the life or death of your employees, why not leave it to a professional? McIntosh Corporation is a partner that you can trust for any of your facility’s emergency planning needs.